Present at Alliance
Share Your Expertise — Submit Your Conference Presentation Proposal
Everything you need to become a conference presenter starts here. Explore submission guidelines, key dates, conference tracks, presenter benefits, FAQs, policies, and expectations to help you prepare a successful proposal and share your expertise with the HEUG community.

Submit a Presentation

Alliance is a user-driven conference with high-quality presentations across all Enterprise Resource Planning (ERP) Systems and a broad spectrum of topics.

Submit Your Presentation

Alliance 2027 Submissions Are Open August 3 – September 11, 2026

All proposals are due Friday, September 11, 2026, at 11:59 p.m. MT.

A HEUG profile is required to submit a proposal, be selected as a presenter, and register for the event. Please take the time now to create a profile or update your profile. Presenter profiles will be displayed in the event agenda on the HEUG Event App.

If you are an Exhibitor or Sponsor of Alliance submitting a proposal, view the Corporate Session Submissions section for options for presenting.

Steps to Submit a Proposal

1

Speakers should use and follow the Alliance Conference presentation guidelines ( 211 KB) in creating their proposals.

2

Develop a proposal based on one of the tracks within the submission portal. You may start a proposal within the site and save it as a draft as you go.

3

Submit your proposal using the Call For Papers portal on OpenWater between August 3 - September 11, 2026.

4

You will receive notification of your submission results via email no later than October 16, 2026. Then you will be required to confirm your acceptance of the invitation to present by October 21, 2026.

5

Once accepted, registration opens and is required of all presenters by December 7, 2026. Review our Presenter Expectations to prepare for Alliance 2027.

Tips From the Past Program Chair

So many of us have a wealth of knowledge and experience from which our colleagues could benefit. If you are inexperienced at speaking, don't let that hold you back from submitting a session, you have time to practice. Your presentation does not need to be fully formed at this stage, but these are the items we will be looking at during our evaluation of sessions:

Titles can be cute or clever but it is important that an attendee can easily understand what material will be covered during the session.

Prepare an outline of your proposed session and include it in your submission. This will help the reviewers better understand what you plan to cover during the session. You will also find it helpful when you start creating your presentation.

Consider selecting alternative session lengths in your proposal. This gives the reviewers more flexibility in shaping the track and may increase the chances of your submission being selected.

Avoid overuse of acronyms in the title and description of the session if they are not standard for the majority of your intended audience.

Titles and short descriptions are what are displayed first to attendees. It is important to make sure this reflects the core focus of your session. Don't use the limited text including items that are not directly related to the core of your content.

Cheri McEntee

Cheri McEntee
Director of Enrollment Services Technology,
Syracuse University
HEUG Board

Key Dates

To be a primary presenter or co-presenter, you must be one of the following:

  • An Institutional or Subscriber member of HEUG or PSUG
  • An Exhibitor at the Alliance Conference

Further instructions on presentation requirements will be provided in the notification email and in additional correspondence.

Call for Proposals Opens Now Open August 3, 2026
Call for Proposals Closes September 11, 2026
Submission Results Notification October 16, 2026
Confirm Your Presentation October 21, 2026
Registration & Housing Open, Agenda Released November 4, 2026
Presenter Registration Deadline December 7, 2026
Presenter Training Late January 2027
Upload Presentation February 28, 2027
Alliance Conference March 7-10, 2027

Presenter Benefits

Presenters are eligible for one (1) discount only. Presenters selected for multiple sessions are eligible for one discount rate which provides the greatest benefit. No other expenses are reimbursed by the Alliance conference. The registration discount is non-transferable. Members presenting on a sponsored vendor session are not eligible for a discounted registration.

New discounted pricing rates for Alliance 2026 Member Presenters and Subscriber Presenters are now in effect.

Panel
1 Hour Session		 Workshop
3 Hour Session		 2-Part Series
Two 1 Hour Sessions		 Regular
1 Hour Session

Primary Presenter

 25% Discount on Member Rate 100% Discount on Member Rate 100% Discount on Member Rate
*Same presenter for both sessions		 100% Discount on Member Rate

Co-presenter 1

 25% Discount on Member Rate 100% Discount on Member Rate No Registration Discounts Offered, must be a registered and paid attendee

Co-presenter 2, 3

 25% Discount on Member Rate No Registration Discounts Offered, must be a registered and paid attendee

Vendor Presenter

 No Registration Discounts Offered, must be a registered and paid attendee

Stop & Share Moderator

 No Registration Discounts Offered, must be a registered and paid attendee
Panel
1 Hour Session		 Workshop
3 Hour Session		 2-Part Series
Two 1 Hour Sessions		 Regular
1 Hour Session

Primary Presenter

 25% Discount on Subscriber Rate $600 Registration Rate $600 Registration Rate
*Same presenter for both sessions		 $600 Registration Rate

Co-presenter 1

 25% Discount on Subscriber Rate $600 Registration Rate No Registration Discounts Offered, must be a registered and paid attendee

Co-presenter 2, 3

 25% Discount on Subscriber Rate No Registration Discounts Offered, must be a registered and paid attendee

Vendor Presenter

 No Registration Discounts Offered, must be a registered and paid attendee

Stop & Share Moderator

 No Registration Discounts Offered, must be a registered and paid attendee

Conference Tracks

Alliance features a focus area structure for sessions that are designed to ignite engagement and provide a more streamlined experience for attendees. We are offering targeted sessions, networking opportunities, and resources specific to each area. This allows attendees to navigate the conference more easily and tailor their experience to their individual needs and interests.

Customer Relationship Management (CRM)

Constituent engagement across the full lifecycle — from admissions and advancement to service and retention.

Human Capital Management (HCM)

The full employee lifecycle — payroll, benefits, self service, learning, and talent management.

Project and Change Management (PCM)

How institutions plan, communicate, and support major system implementations and change.

Leading Change

Leadership, governance, DEI, and the strategies driving transformation across higher ed.

Finance

Billing, general ledger, procurement, grants, and cloud finance operations.

Sponsor Sessions

Sessions submitted by Alliance sponsors, spanning all conference tracks.

Student Information Systems (SIS)

Academic advisement, admissions, financial aid, and student records — the core student journey.

Technical & Reporting

Cloud infrastructure, integrations, analytics, security, and emerging technology strategy.

Corporate Session Submissions

Companies have two different ways that they can present:

Option 1

Co-Present a Session with a Client

A client that is a HEUG member may submit a session proposal for consideration that includes your company as a co-presenter. No costs are associated with this type of presentation; however, your client must be the primary presenter, and they are responsible for submitting the proposal. If the session is accepted, your client's primary presenter will be informed, and the primary presenter who is a HEUG member will receive a discounted registration (Exhibitor co-presenters must be a sponsor or exhibitor at Alliance plus register for the conference).

Option 2

Be a Sponsor at Alliance 2027

Premier and Platinum Sponsors receive two (2) full presentations. All sponsors can purchase additional Sponsored Sessions.

Sponsor Sessions are due December 11, 2026. No exceptions.

Exhibitor Presenters must be registered for the event in order to present on-site. Exhibitor Presenters DO NOT receive complimentary registrations unless they've purchased an "add-on" session, which includes a full conference registration.

Special thanks goes to our Alliance Program Committee and Program Taskforce.