Exhibitor Resources

Ensure Your Success at
Alliance 2019!

This page contains resources, information, and guidelines to encourage attendees to attend Alliance 2019 and visit you as an exhibitor.

Join us in promoting Orlando, Florida - an all-around fun location - for Alliance 2019. As you are aware, it is important that we maintain consistency in our communications.

Email Tom Chambers with any additional questions.

Important Dates


Call for proposals closes.


Exhibitor Kit releases from Freeman.


Registration opens and agenda releases.


Pre-Conference "Know Before You Go" webinar.


Vendor presentations due to conference team.


Pre-Conference attendee list sent.

Post-Conference list to be delivered 1 week after event.


Social media posts and marketing emails due to conference team.


Deadline to order lead retrieval from Freeman (early bird rates end).

Spread the Word!

Social Media

Promote your booth at the Alliance 2019 Global Conference via social media! Repost these messages to your social media account (Twitter, LinkedIn, Facebook, etc.) or write your own. Please make sure to use the conference hashtag (#ALLIANCE19) or tag HEUG (@HEUG) so your tweets can be viewed by conference followers.

  • We will be exhibiting at #alliance19 March 3rd in Orlando, FL. Be sure to stop by and see us at booth #___.
  • Come meet our experts and learn about the latest products and services at #alliance19 March 3rd at the Swan and Dolphin Resort.
  • Stop by and see us at booth #___ at #alliance19 to see a demo on <product/service>.

Presentation Information

Presentation Options

Sponsoring vendors (Exhibitor level & above) have two different ways that they can present at Alliance 2018:

Co-Presentation with a Client

A client that is a HEUG/PSUG member may submit a session proposal for consideration that includes your company as a co-presenter. No costs are associated with this type of presentation; however, your client must be the primary presenter, and they are responsible for submitting the proposal. If the session is accepted, your client's primary presenter will be informed, and the primary presenter who is a HEUG/PSUG member will receive a complimentary registration (vendor co-presenters must be a sponsor or exhibitor at Alliance plus register for the conference).

Purchased Vendor Presentation

  • Purchase full-hour vendor presentations (Platinum and Gold Sponsors receive a complimentary full vendor presentation with their sponsorship, Silver receive a 30 min Mini presentation.)
  • Purchase vendor mini-sessions - Sponsors may also purchase 30-minute “mini-sessions". A mini-session is an excellent way to present a case study or product/solution overview.

Use the Alliance PowerPoint template for any presentation/speaking opportunity you might have.

Note: All vendor presenters must either purchase a registration or use one of those included with your company's main sponsorship.

Submit a Proposal

Register Individuals

Housing Warning

The HEUG has become aware of a company that is targeting our conference sponsors and telling them that they must book their ALLIANCE 2019 housing needs through them. This company is NOT an authorized agent for HEUG nor any Alliance Hotels and we strongly recommend that you do not enter into any agreement with 3rd party housing firms.

Conference Marketing


All Sponsors are to submit their logos in png and .eps as soon as sponsorship is complete along with preferred URL link.
Submit Logos through email to: exhibitors@heug.org

Solution Center Details


Saturday, March 2, 2019 | 12:00 pm – 7:00 pm

Sunday, March 3, 2019 | 8:00 am – 4:00 pm


Sunday, March 3, 2018 | 4:30 pm - 6:00 pm (Happy Hour in Solution Center)

Monday, March 4, 2018 | 9:00 am – 3:45 pm

Tuesday, March 5, 2018 | 9:00 am – 3:45 pm


Tuesday, March 5, 2018 | 3:45 pm – 9:00 pm

NOTE: All dates and times are subject to change. Absolutely no tear-down of booths allowed prior to 3:45 pm