Agenda

“Put Me In, Coach”: Using PS Academic Advisement Data for NCAA Student-Athlete Certification.

Track: Student Information System (SIS)

Session Number: 10705
Date: Tue, Mar 5th, 2024
Time: 2:00 PM - 3:00 PM

Description:

Most US-based higher education institutions are part of the National Collegiate Athletic Association (NCAA) and must certify the academic eligibility of its student-athletes each term. Unfortunately, each school is left to create their own tools for NCAA certification, which has resulted in no single solution that institutions can use. Instead, each school devises its own methods for data gathering, calculations and final certification.

The University of North Carolina at Chapel Hill has approximately 800 active student-athletes enrolled each term. To certify the academic eligibility of these student-athletes, staff previously had to manually update “worksheets” to track progress toward graduation each term, hand-count the number of courses/credits completed/needed, make their calculations and then complete a certification form.

With the introduction of a new undergraduate general education curriculum and since all degree-seeking undergraduates have a working degree audit, UNC-CH decided to let the audit provide the data needed for certification. Staff run the academic advisement report for the student and then enter the report’s data into a custom PeopleSoft page to calculate the student’s academic eligibility; this page includes a feature that produces a PDF for each sport with each student-athlete’s eligibility status, which can be signed and used for certification documentation.

In this presentation, I will demonstrate how UNC’s degree audit was programmed to provide the needed data and how it is used for certification. Important: UNC’s degree audit does not determine academic eligibility by itself; instead, it gathers data so that staff do not need to manually count courses/credits. This change has improved the accuracy of certifications, reduced human error, and saved time; documentation is easy to create and is stored in PeopleSoft.
Sub-Categorization: Academic Advisement
Session Type: Presentation

Focus Area: Data to Decisions
Session Length: Regular Length (60 min)
Cross Listed Areas: trk-1732, trk-1736
ERP Systems: Oracle
Knowledge Level: Intermediate
Field of Study: Information Technology
CPE: No
Sub-Categorization: Academic Advisement
Session Type: Presentation

Focus Area: Data to Decisions
Session Length: Regular Length (60 min)
Cross Listed Areas: trk-1732, trk-1736
ERP Systems: Oracle
Knowledge Level: Intermediate
Field of Study: Information Technology
CPE: No