Agenda

Automating Purchase Order (PO) Rollover Process

Track: Finance

Session Number: 10546
Date: Tue, Mar 5th, 2024
Time: 10:00 AM - 11:00 AM

Description:

Join us as we delve into Florida State University's journey towards automating our Purchase Order (PO) rollover process. In this informative presentation, we will walk you through the intricacies of our existing PO rollover, the need for change, and the successful automation solution we devised.

Session Highlights:

Understanding the PO Roll: Explore the significance of our annual PO rollover, a critical task involving the cleanup and migration of open POs and encumbrances to a new fiscal year.

Streamlined Automation: Learn about the six steps involved in processing each batch of POs and the manual process involved accompanied by validation queries.

Automation Benefits: Discover the transformative power of automation as we systematically create run controls, validate exception queries, and mitigate human errors. Our solution grants flexibility in choosing timelines, batch sizes, and notification recipients while providing insightful visualizations of the entire process.

Enhanced Reliability: Explore how our automation solution ensures a smooth workflow, even allowing for restarts in case of errors, thus enhancing overall reliability.

Lessons Learned: Gain insights into the lessons we learned along the way, including the crucial factor of batch size, which played a pivotal role in our successful automation.

Special Features: Be introduced to special features, including a dashboard that offers real-time insights into the progress of the roll.
Sub-Categorization: Other
Session Type: Presentation

Focus Area: Effective Financial Management
Session Length: Regular Length (60 min)
Cross Listed Areas: trk-1736
ERP Systems: Oracle
Knowledge Level: Advanced
Field of Study: Finance
CPE: No
Sub-Categorization: Other
Session Type: Presentation

Focus Area: Effective Financial Management
Session Length: Regular Length (60 min)
Cross Listed Areas: trk-1736
ERP Systems: Oracle
Knowledge Level: Advanced
Field of Study: Finance
CPE: No