Agenda

Unveiling Pro-tips for leveraging Prepaid contracts functionality

Track: Finance

Session Number: 10685
Date: Mon, Mar 4th, 2024
Time: 2:00 PM - 3:00 PM

Description:

How to setup Prepaid Contracts and to share some of the Prepaid Utilization issues reported from multiple campuses and how we managed to use multiple workarounds (solutions) for fixing issues.

Section (A): How to Setup Prepaid Contracts and Bill Plans - Prepaids have two components: the initial prepaid billing and the utilization of the prepaid balance. Both components have accounting requirements associated with them. When setting up the prepayment, you must define the deferred revenue accounting distribution to which the initial prepayment amount is to be booked. This accounting distribution is passed to PeopleSoft Billing. After finalization, PeopleSoft Billing creates an accounting entry to debit billed accounts receivable (AR) and credit deferred revenue.

The system generates accounting entries for utilization in two parts:
1. The first accounting entry occurs in PeopleSoft Billing.
2. The second accounting entry occurs in PeopleSoft Contracts.

Section (B): Prepaid Utilization issues reported from multiple campuses using PeopleSoft Prepaid Contracts functionality and how we managed using workarounds we recommended to fix the issues.

Section (C): Useful queries available (Prepaid amounts validation) - UTZ_GM_CA_PREPAID_AMOUNTS
Sub-Categorization: Grants, Contracting and Billing
Session Type: Presentation

Focus Area: Effective Financial Management
Session Length: Regular Length (60 min)
Cross Listed Areas: trk-1741, Public Sector (PSUG), trk-1736
ERP Systems: Oracle, Other
Knowledge Level: Intermediate
Field of Study: Finance
CPE: No
Sub-Categorization: Grants, Contracting and Billing
Session Type: Presentation

Focus Area: Effective Financial Management
Session Length: Regular Length (60 min)
Cross Listed Areas: trk-1741, Public Sector (PSUG), trk-1736
ERP Systems: Oracle, Other
Knowledge Level: Intermediate
Field of Study: Finance
CPE: No