Agenda

University of Virginia's Award Letters with history in Student Self Service

Track: Student Information System (SIS)

Session Number: 10657
Date: Mon, Mar 4th, 2024
Time: 2:00 PM - 3:00 PM

Description:

The University of Virginia has created an Award Letter customization that is used to present the initial award notification as well as any revised notices all within the Self-Service area.

The University of Virginia uses a combination of the delivered Forms Engine, BI Publisher, 3C's, and custom functionality to produce Award Letters that are visible to students with Self-Service.

We use the delivered Forms Engine and Award Letter link in self-service. We use the BI Publisher functionality to utilize different letter templates for different cohorts and/or careers (Preliminary award, Official award, GRAD, LAW, etc.). We use the 3C Communications to assign the different communications to the students. We then use a custom process that will take a snapshot of the student’s information at the time the communication is sent (EFC, COA, Awards with amounts). This is then show to the student in the award letter link in Self-Service.

The customization allows UVA to not only show the current award letter but also the history of letters that were sent to the student. This customization will keep all the award letters presented to the student so that the student can access any/all the award letters and print them at any time. The students are able to see the changes from letter to letter.
Sub-Categorization: Financial Aid
Session Type: Presentation

Focus Area: Student Technology Portfolio
Session Length: Regular Length (60 min)
Cross Listed Areas: trk-1732, trk-1736
ERP Systems: Oracle
Knowledge Level: Overview
Field of Study: Information Technology
CPE: No
Sub-Categorization: Financial Aid
Session Type: Presentation

Focus Area: Student Technology Portfolio
Session Length: Regular Length (60 min)
Cross Listed Areas: trk-1732, trk-1736
ERP Systems: Oracle
Knowledge Level: Overview
Field of Study: Information Technology
CPE: No