Agenda

Transcript Processing using Artificial Intelligence/Machine Learning, Optical Character Recognition, & Robotic Process Automation

Track: Student Information System (SIS)

Session Number: 9781
Date: Tue, Feb 28th, 2023
Time: 1:00 PM - 2:00 PM

Description:

As a part of the 20225 strategic initiative, NJIT has been transforming its campus operations using digital technologies to provide efficient services to students and staff. This presentation will share how NJIT partnered with KTech Products and innovated, automated, and transformed our admission and registrar's manual business processes using cutting-edge technologies. NJIT recently implemented an automated solution using Artificial Intelligence/Machine Learning (AI/ML), Optical Character Recognition (OCR), and Robotic Process Automation (RPA) technologies. The cloud solution provides end-to-end automation, transcript download, OCRs the student/grade/course data, structures and maps the data and enters the records in our SIS system, articulates the courses using Banner processes, uploads the original transcript into our Document Management system and finally sends a formatted equivalent course email to the students. This session will cover the following:
1. The scope, business need, and challenges associated with automating the credit transfer and articulation process for all transcripts received via NSC, Parchment, and NJTransfer from 1600+ colleges.
2. Execution strategy of a pilot with 19 colleges followed by 1600+ colleges
3. Extending the implementation to include 4,000 or more high school transcripts with Science, Math, AP, and Honors data analytics via dashboards and smart reporting on the portal.
4. Expanding the implementation to include graduate transcripts
5. Test strategy and execution
6. The AI engine automates the entire transcript credit transfer process for freshmen, continuing students, readmits, future applicants, and prospective student types, as well as transcript processing from NSC/Parchment/NJTransfer into Slate, Banner, and BDMS with articulation and email to students upon successful credit transfer.
7. Intelligent OCR with 100% accuracy, handling logos, watermarks, grade rules, handling duplicates, processing partial in-progress transcripts
8. A self-guided smart portal designed by users for users, complete with smart dashboards and reporting for the admissions and student records offices.
Sub-Categorization: Student Records
Session Type: Presentation

Session Length: Regular Length (60 min)
Cross Listed Areas: trk-1600, trk-1599, trk-1598
ERP Systems: Ellucian
Platform Type: Cloud
Target Audience: Functional
Knowledge level: Intermediate
Tell us about you!: A seasoned transformation and information technology leader with demonstrated international success developing high-performing teams, Roweena has over 25 years of experience providing leadership for organization-wide planning, security, management, and coordination of technology resources. Throughout her extensive career, Roweena has championed several digital transformation and automation efforts. She is highly proficient in managing multiple databases and reporting tools, navigating through complex enterprise resource planning (ERP) systems, and leading a diverse team of high-performing professionals.
Sub-Categorization: Student Records
Session Type: Presentation

Session Length: Regular Length (60 min)
Cross Listed Areas: trk-1600, trk-1599, trk-1598
ERP Systems: Ellucian
Platform Type: Cloud
Target Audience: Functional
Knowledge level: Intermediate
Tell us about you!: A seasoned transformation and information technology leader with demonstrated international success developing high-performing teams, Roweena has over 25 years of experience providing leadership for organization-wide planning, security, management, and coordination of technology resources. Throughout her extensive career, Roweena has championed several digital transformation and automation efforts. She is highly proficient in managing multiple databases and reporting tools, navigating through complex enterprise resource planning (ERP) systems, and leading a diverse team of high-performing professionals.

Speakers

Primary Presenter
Roweena Carlos
Assistant CIO
New Jersey Institute of Technology
Co-Presenter
Jai Chitkara, PMP
CEO at KTech Products, Kastech SSG Company