Presenter Portal



We're looking forward to your session at Alliance 2022! We hope you are ready to present and if not - we have pulled together this guide to make sure that you are. From training opportunities to best practices, you will be able to find all the relevant information in one place to make you feel confident before you get onsite and on stage.

Presenter Timeline


 

NOVEMBER 2021

11/9/21

Submission Results Notification

You will receive notification of your submission results via email no later than November 9, 2021.

11/12/21

Presentation Acceptance Due

You must re-confirm your commitment to present this presentation at Alliance 2022 in Seattle. Please visit your session and indicate whether you will accept or reject this invitation no later than Friday, November 12, 2021.

11/17/21

Registration & Housing Opens

Book your hotel at one of the official Alliance Conference Hotels to receive your presenter discount and then register to attend the conference.

DECEMBER 2021

12/8/21

Agenda Release with Session Times

Learn the date and time of your scheduled session and attendees will begin building their agendas.

JANUARY 2022

1/18/22

Presenter Training

Whether you are a first time presenter or a seasoned vet, it's important to join the Alliance 2022 Presenter Training. This session will cover presentation requirements, the mobile app, live polling, session logistics, tips and tricks and more! Register now and mark your calendars.

Register for Presenter Training 

1/26/22

Presenter Registration Deadline

Presenters are required to register for the Alliance 2022 Conference.  Presenters are eligible for one (1) discount only. Presenters selected for multiple sessions are eligible for one discount rate which provides the greatest benefit. No other expenses are reimbursed by the Alliance conference. The registration discount is non-transferable.  NOTE: Members presenting on a sponsored vendor session are not eligible for a discounted registration.  

Review Presenter Discounts

HEUG is requiring all Alliance 2022 attendees, exhibitors, presenters, Alliance staff and guests to be fully vaccinated.  Instructions on how to submit your vaccine verification will be on the Alliance 2022 registration form.

Alliance 2022 Health and Safety Information

FEBRUARY 2022

2/11/22

CPE Presentations Due

If your session has been approved to be eligible for Continuing and Professional Education credits, you will need to upload your session by February 11 for content review.

2/4/22

Session Detail Updates Deadline

Complete a final review of your session, go to My Presentations and select the session to review (you must have a HEUG login to access). If you would like to make any changes please email support@alliance-conference.com by February 4, 2022

2/24/22

Live Poll Questions Due

During your presentation, you have the opportunity to ask your session attendees live poll questions.  If you are interested in asking live poll question(s), please submit the poll details below.  Submissions are due by Wednesday, February 24, 2022.

Submit Poll Question - COMING SOON

MARCH 2022

3/4/22

Upload Session Files

If you missed the Virtual Presenter Training, be sure to check out the recording to catch up on all the logistics.  We covered the timeline, virtual platform, session logistics, and answer all your burning questions to prepare you for your virtual session. 

Download Slide Template

To upload your presentation:

  1. Go to My Presentations
  2. Find and click on the presentation you need to upload the file(s).
  3. Click the Files iconicon on the left, and upload each of your files.

NOTE: If you have any problems uploading files, please forward your files with the conference name, session number, and title to support@alliance-conference.com so they can be added into the system on your behalf.

3/13/22-3/16/22

Alliance Conference - What to Expect

  • AUDIO VISUAL: All meeting rooms are equipped with LCD projector (16:9), screen, lectern with wired podium microphone, panel table with a wired microphone and wireless Internet access. Presenters must bring their own laptop and any adaptors if applicable. Unlike in years past, HDMI-Connectors will be provided in each room for Alliance 2022, however, if you need a different converter (ie. VGA, DVI, Apple, etc), please bring it with you. If additional AV is needed, please email support@alliance-conference.com so they can put in a request with the conference team. These requests are subject to review and approval by the program chair.
  • INTERNET: Wireless internet service will be available in every session room. Presenters will have a separate Wi-Fi access code to use during their presentations only. Be cautious in using a live demo since some host systems can become unavailable unexpectedly and internet connectivity can be disrupted. Presenters are strongly encouraged to have screenshots with them as an alternative should any issues occur.
  • PRESENTER READY ROOM: A presenter ready room will be available for 30-minute time slots. Additional information will be disclosed in a later communication.
  • RECORDING: Unless otherwise specified, every session will have the audio portion recorded. Please use the microphones provided for the purpose of recording as this will make a dramatic difference in the value of the recording if questions are included. If your room does not have a separate microphone for audience questions, please repeat the question prior to answering.
  • FIRE CODES: Prior to starting your presentation, please ask any attendees standing to find a seat to avoid any fire code issues.  Some venues require that a Fire Marshall be onsite to look for any potential hazards to ensure the safety of all the attendees. 

Presenter Registration

Presenters are eligible for one (1) discount only. Presenters selected for multiple sessions are eligible for one discount rate which provides the greatest benefit. No other expenses are reimbursed by the Alliance conference. The registration discount is non-transferable.  NOTE: Members presenting on a sponsored vendor session are not eligible for a discounted registration.  

Panel
(1-hour session)
Workshop
(3-hour session)

Deep Dive/Two-Part Series
(Two 1-hour sessions)

Regular
(1-hour session)
Mini
(30 min session)
Primary presenter 25% Discount 100% Discount

100% Discount
*Same presenter for both sessions

100% Discount 50% Discount
Co-presenter 1 25% Discount 100% Discount No Registration Discounts Offered, must be a registered and paid attendee
Co-presenter 2, 3 25% Discount No Registration Discounts Offered, must be a registered and paid attendee
Vendor Presenter No Registration Discounts Offered, must be a registered and paid attendee
Community Discussion Presenter No Registration Discounts Offered, must be a registered and paid attendee
Stop & Share Moderator No Registration Discounts Offered, must be a registered and paid attendee

More information coming soon!

Live Polling


More information coming soon!

Best Practices


More information coming soon!

Presenter Policies


Session Policies

  • Member Sessions- All primary presenters and co-presenters must be an Institutional Member, Allied Member or a Subscriber of the Higher Education User Group or an exhibitor at the Alliance 2022 Conference.   Alliance 2022 Conference Exhibitors may be a co-presenter; however, the majority of content should be presented by the member.
  • Exhibitor Sessions - All exhibitors should refer to the Exhibitor FAQ for submission rules and instructions. Only registered exhibitors will be allowed to present and co-present at the Alliance 2022 Conference, no exceptions will be made. If you are not sure about the status of one of your co-presenters, please contact support@alliance-conference.com for clarification. Member primary and co-presenters are not eligible for complimentary passes for paid exhibitor sessions (any session listed in the exhibitor track).
  • All premier sponsors presentations must be approved by the sponsor representative to the Alliance 2022 team.

Presenter Registration Policies

  • Member primary presenters are eligible for one (1) complimentary or discounted pass to the Alliance 2022 Conference. Workshop, Regular, and Deep Dive/Two Part Series length primary presenters are eligible for a full complimentary pass. Mini sessions presenters will receive a 50% discount towards their Alliance Conference pass. Panel session presenters (up to a total of four presenters) will each receive a 25% discount towards their Alliance Conference pass. Community discussion and stop and share moderators are NOT eligible for any discounts.
  • Co-presenters are not eligible for a complimentary pass, with the exception of one workshop co-presenter and the discount for panel presenters.
  • The registration waiver is non-transferable.
  • Once your session has been approved, you will not be able to change or transfer the presenter name. Swapping the primary and co-presenter is prohibited.
  • As a primary presenter, you must ‘accept’ your session for the conference by November 12, 2021, or you risk having your session(s) removed from the schedule. Contact conference support at support@alliance-conference.com if you have any issues accepting your session(s).
  • Primary presenters must register for the conference by January 25, 2022, or risk having your session(s) removed from the schedule. Sessions cancelled due to failure to register are forfeited outright.
  • Primary presenters of exhibitor sessions are not eligible for the member presenter complimentary or discounted passes to Alliance 2022 Conference.  Exhibitor registrations are dependent on their sponsorship package. Please contact exhibitors@heug.org for details.
  • Any speaker cancellation after January 25, 2021 or no-show presenter will forfeit their access to Alliance 2022 files and content.
  • No other expenses are reimbursed by the Alliance 2022 Conference.

Liability Waiver

I understand that travel and gathering involves risk of illness, including illness from COVID-19. I (and on behalf of my guest(s)) waive and release HEUG and its sponsors and exhibitors, and their volunteers and agents, from and against claims, liabilities and expenses arising from injury, illness or death from contraction or spread of COVID-19 or other communicable disease due to travel to or attendance at an event sponsored by HEUG.

I will take necessary precautions and abide all safety protocols implemented on-site for the event and agree to not attend any HEUG event if I feel ill or had recent exposure to a COVID-19 case. HEUG will continue to diligently monitor all conditions related to COVID-19 between now and the start of the conference event. HEUG reserves the right to modify health screening protocols at their discretion. This is a very fluid time, and we will continue to evaluate what is needed to ensure your safety. We will keep all participants updated as we get closer to the event so please make sure to periodically check the Alliance 2022 Health and Safety page. We will also keep all participants updated through the email address listed on their Alliance 2022 registration form as we get closer to the event and as a condition of participation you agree to follow all protocols.

This waiver and release are binding on me and my heirs and successors.

Alliance 2022 Health and Safety Information