Health and Safety
Updated as of November 16, 2021
Your health and safety are the HEUG’s top priority. We are working diligently with our partners and vendors to ensure the necessary safety measures are in place. We are committed to creating a safe and healthy environment for everyone.
Alliance is following best practices recommended by the Centers for Disease Control (CDC) and will abide by the legal mandates from the state of Washington at the time of the conference. The health and safety measures available here will be updated as planning for Alliance 2022 continues.
King County requires proof of full vaccination or a negative COVID-19 test to enter indoor entertainment and recreational events or establishments – such as professional and collegiate sports, entertainment, performing arts, museums, theatre, live music, gyms, and conferences/conventions. Given the health ordinance that will be in effect and additional research for keeping our members safe, HEUG is requiring all Alliance 2022 attendees, presenters, exhibitors, staff and guests to be fully vaccinated prior to attending Alliance 2022 at Washington State Convention Center in Seattle, Washington from March 13-16, 2022.
Fully vaccinated status is defined as two weeks (14 full days) after having received the final required dose of a World Health Organization (WHO) recognized COVID-19 vaccine.
You are required to complete your final vaccine no later than February 27, 2022, to be considered fully vaccinated for Alliance 2022. If an Alliance 2022 attendee, presenter, exhibitor, staff, or guest does not meet these requirements, they are NOT considered fully vaccinated and will not be permitted to attend the Alliance 2022 conference.
Every Alliance 2022 attendee, presenter, exhibitor, staff, and guest will be required to upload proof of full vaccination prior to arriving at Alliance 2022. Instructions on how to submit your vaccine verification will be on the Alliance 2022 registration form.
Regardless of vaccination status, all Alliance 2022 attendees, presenters, exhibitors, staff, and guests are required to wear masks while attending ANY Alliance 2022 events.
This is in accordance with the Washington State mask requirement for indoor business and events. We strongly encourage attendees to bring their own masks that cover the nose and mouth, fit snugly against the sides of the face, and can be worn comfortably all day.
Masks must be worn over the nose and mouth and must be made of a tight-knit, non-permeable material. Cloth masks are acceptable. Bandanas, scarfs, and gators are not permitted to be used as masks. Masks will be available on-site if you need one. Attendees who cannot wear masks due to a health condition should consult a medical professional about possible alternatives. Attendees will be reminded to wear a proper-fitting mask by event personnel.
Regulations for mask-wearing will be updated, based on the most up-to-date guidance and advice, closer to the event.
The COVID-19 situation is fluid, and we continue to monitor developments that may impact attendees for Alliance 2022. As such, we will continue to update the safety precautions outlined on this page as appropriate to minimize risks to conference attendees and staff. In order to stay current, check this page periodically leading up to the conference. We will also keep all participants updated through the email address listed on their Alliance 2022 registration form as we get closer to the event.
We understand that some members may not be vaccinated or may not yet feel comfortable attending the in-person conference but still deserve the opportunity to access our largest professional development event of the year. We will be offering an on-demand alternative to the in-person event. More information about the on-demand alternative will be forthcoming.
Frequently Asked Questions
HEUG is requiring all Alliance 2022 attendees, presenters, exhibitors, staff and guests to be FULLY vaccinated prior to attending Alliance 2022.
No. We understand that some members may not be vaccinated but still deserve the opportunity to access our largest professional development event of the year. We will be offering an On-Demand Conference Access Pass as an alternative to the in-person event. More information about the on-demand alternative will be forthcoming.
King County has set a minimum health and safety requirement for events of 500 or more people. However, in monitoring continued developments of the COVID-19 pandemic, the HEUG Board, Alliance Planning team and staff made the determination to take our health and safety priorities to the next level by requiring ALL attendees, presenters, exhibitors, staff, and guests to be fully vaccinated prior to attending ANY Alliance 2022 event (including the Executive Event at the Sheraton Grand in Seattle). The vaccine protects everyone against the continued spread of COVID-19 and we are committed to providing our attendees a safe and enjoyable environment during any Alliance 2022 events.
HEUG is requiring all Alliance 2022 attendees, presenters, exhibitors, staff and guests to be fully vaccinated prior to attending Alliance 2022 at Washington State Convention Center in Seattle, Washington from March 13-16, 2022. For people who are not vaccinated, but still want to access our largest professional development event of the year, we are offering an On-Demand Conference Access Pass as an alternative to the in-person event. More info to come.
All event staff (HEUG team producing the event) are fully vaccinated against COVID-19. We are making every effort to ensure all conference suppliers (staff for companies hired to service the event such as audio/visual, catering, venue and trade show contractor staff) are vaccinated. In some cases, we will not be able to mandate this with conference suppliers, and in those cases, we will require negative test results daily for those conference suppliers who are not vaccinated. We will also be mitigating interaction between conference suppliers who are not vaccinated and event participants to the best of our ability.
When you register for the Alliance 2022 conference you will receive a confirmation email. Within that confirmation email there will be a direct link on where to submit your vaccine verification.
HEUG is working with CrowdPass, a health-clearance platform that allows attendees to comply with the health and safety protocols for the Alliance 2022. For more information, please visit: https://www.crowdpass.co/privacy-policy
Data security is CrowdPass's top priority. They have partnered with two amazing companies to ensure the highest level of security for all of their clients and their event attendees: MedStack and Securicy.
MedStack is a great HIPAA-compliant platform that delivers built-in privacy and security protocols that cover all typical healthcare industry practice on personal data such as encryption, certificate and key management, backups, monitoring and logging. With MedStack's secure solution, CrowdPass can safely host attendee's health screening process as well as storing these medical data from the contact-tracing period (28 days) until the disposal period (after 28 days). Therefore, all the information collected from each user will only be accessed internally for health-screening purposes and contact-tracing purposes.
On the other hand, CrowdPass utilizes Securicy for constant quality control of their system security. Securicy is an information security management platform for businesses from start-up to large enterprises. The Securicy platform uses industry-leading best practices to generate information security policies for their web application CrowdPass and automatically create implementation tasks. They frequently audit CrowdPass's system such as with penetration tests to evaluate their security level and provide tools, resources, and advice for building and maintaining their security compliance.
March 1, 2022. Keep in-mind that you are required to complete your final vaccine no later than February 27, 2022, to be considered fully vaccinated for Alliance 2022.
You will not be required to wear a mask while presenting your session at Alliance 2022 We ask that if you choose not to wear one during this time, to stay near the front of the room in order to social distance from session attendees.
For your safety and the safety of others, please contact email@example.com to cancel your conference registration. If it's after 2/11/2022, your options include:
- Transferring your registration to a colleague, no later than March 7, 2022.
- Switching your registration to the on-demand option and receiving a partial refund.
- Cancelling your registration completely. A $225 fee will be applied if cancelled by February 25, 2022. No refunds will be available after February 25, 2022.
Please do not forget to cancel your hotel and other travel arragments.
Safety at Alliance
Welcome! Being in the emerald city, Seattle is known for its diversity and friendliness. Easily walkable, the city offers countless attractions and experiences. Nevertheless, it’s always good to take precautions when visiting a new city.
To ensure safer travels not only here, but anywhere you may visit, we offer some suggestions and resources below.
Be Smart, Be Safe: Follow the below tips to keep safe on Seattle busy streets
- Remove your conference badge when walking around town.
- Safety in numbers: Explore the city with a friend or colleague.
- Walk with purpose and in well-lit areas and on main streets.
- If alone after dark, use a ride service such as Lyft, Uber or a cab.
- Put the address and phone number of where you’re staying in your phone.
- Be aware of your surroundings and keep your eyes up and not on your phone.
- If something doesn’t feel right, walk into a business/hotel for help.
- Be careful and alert when using a cash machine.
- Carry your purse or wallet safely. Purses should be closed, held in front of your body. Wallets should be carried in a front pants pocket or in an interior jacket pocket.
Filing an Incident Report
If you have been a part of or a witness to an incident at an Alliance event, we ask that you complete a report to document the incident. Incident Report forms are available at the show office or you may download a copy.
Still, have questions regarding your health and safety at Alliance 2022? Email us at firstname.lastname@example.org.