Call for Proposals

Submission Tips

Best Practices for Descriptions and Tags

To assist attendees in searching and understanding the content of your session, we encourage submitters to review the tips below during the submission process. By following these simple tips, you can increase both the quality and clarity of your proposal and make it easier for attendees to determine if the session is appropriate for them.

Session Description:

• Session descriptions (available online only) are limited to 1000 characters.
• Product names should be spelled out, such as E-Business Suite, Hyperion, Oracle, and PeopleSoft.
• Module or application names should be spelled out, such as General Ledger (not GL) or Student Records (not SR).
• Use third-person, not second-person pronouns. In the case of an institution, say 'it' or 'its', not 'we' or 'our'.
• The first reference to a version should be spelled out, such as Release 12 (for R12) or Version 9.0 (for 9.0).
• The first reference to an institution or company should be the full name.
• Use the terms 'delivered' or 'customized' to describe the level of customization.
• Include the country when listing regulations.

Tags:

• Product names should be spelled out, such as E-Business Suite, Hyperion, Oracle, and PeopleSoft.
• Module or application names should be spelled out, such as General Ledger (not GL) or Student Records (not SR).
• Versions should include a leading descriptor, such as R12 (for Release 12) or V9.0 (for Version 9.0)
• Use the terms 'delivered' or 'customized' to describe the level of customization.

Presenter Policies

• All primary presenters must be an Institutional or Subscriber member of the Higher Education User Group or Public Sector User Group. 
• All regular sessions must have 40 minutes of content prior to Q&A.  
• Presentations should tell a story relevant to the member's experiences with an applications suite.
• THE PRIMARY PRESENTER (non-exhibitors) will receive ONE complimentary registration to the conference. No other travel expenses will be reimbursed. Co-presenters will be required to register and pay. 
• If you are submitting a presentation, please do not register for the conference until the agenda is completed and the status of your submission has been confirmed as approved.
• Co-presenters must also be an Institutional or Subscriber member of the HEUG. Please see below for exhibitor presentation guidelines.
• Exhibiting Presenters - All exhibitors should refer to the Exhibitor Information Page/Exhibitor Presentations section for submission rules and instructions. Exhibitors may be co-presenters only if they are sponsors at the conference. No exceptions will be made. If you are not sure about the status of one of your co-presenters that is an exhibitor please contact the regional-support@heug.org for clarification.
• All Oracle employee presentations must be approved by the Oracle representative to the conference.
• Meeting Rooms - All meeting rooms are equipped with LCD projector, screen, and wireless Internet access. Presenters must bring their own laptop and any adaptors if applicable. VGA or a HDMI input will be available, however, if you need a different converter (ie, DVI, Apple, etc.), please bring with you. If additional AV is needed, please email regional-support@heug.org. These requests are subject to review and approval by the Conference and Program chair.

What Happens Next

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• You will receive notification of your submission results via email by 6 February 2019.
• If you have not received notification of your submission result 6 February 2019, please contact regional-support@heug.org.
• If your presentation is selected, you will be required to confirm your acceptance of the invitation, confirm the name of all presenters and register to attend the conference.
• Further instructions on presentation requirements will be provided in the notification letter and in additional correspondence.
• Do not register for the conference until you have been notified of the status of your presentation.

Contacts

Program Chair: Yen Teck Kong, National University of Singapore, Kongyt@nus.edu.sg