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Transforming the Payroll Process using the PeopleSoft Workcenter and Delivered Retro Pay Process

Session Number: 6082
Track: HCM
Sub-Categorization: Payroll
Session Type: Presentation
Primary Presenter: Teresa Moreland [ERP Specialist - University of Texas Southwestern Medical Center]
Co-Presenter: Rodney Griggs [Associate - Huron Consulting Group]
Co-Presenter 2: Jodi Levy [Assistant Vice President - Business Administrative Systems - UT Southwestern ]
Co-Presenter 3: Heather Mishra [ASSOC VP ACAD & ADMIN INFO SYS - UTSW]

SWAN - Swan 1 => Tue, Mar 05, 2019 (08:30 AM - 10:30 AM)

Session Length (Approved): Deep Dive
Session Submission Type: Member Institution
Knowledge level : Intermediate
Target Audience: Functional
Learning Objective 1: How to configure and use the Payroll Workcenter
Learning Objective 2: Understand how to use the delivered retro pay functionality and work with its limitations
Learning Objective 3: Understand how the retro pay functionality impacts the payroll business process.
Prerequisites : None
Advance preparation: No Advance Preparation Required
Product: PeopleSoft
Version Presenting: PS 9.2
Level of Customization: None or N/A
Level of Partner Integration: Shared Institution/Partner
Project Phase: Production
Project Go Live: Q3 2018
Your Training in this Area: Training will be updated after submission.
Element(s) of Engagement: Group discussion
CPE Approved Session: Yes

Description:  Learn how the use of the delivered Payroll WorkCenter and Retro Pay functionality transformed the payroll business process at UT Southwestern. Business improvements that will be discussed include:

1) Payroll Analytics:
• Comparative checks, earnings, and deductions
2) Common Exceptions with drill down capability
• Active Employees without payline
• Inactive employees with payline
• Total Gross exceeding threshold
• Total Hours exceeding threshold
3) Standardized set of 234 delivered processing steps
• Single point of entry
• Online and configurable set of steps
• Scalable and adaptable as requirements change
4) Scope and limitations of the delivered Retro Pay Process
5) Retro Pay Calculation and reconciliation is done daily resulting in a reduction of overall pay run processing time by 40 hours (1 hour per calculation)
6) Mitigates the risk of manual calculation errors, failure to identify retro pay triggers, and manual pay line entry
7) Retro Pay is recorded as retro pay earnings codes (as opposed to regular pay) for accurate FTE reporting 

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