Alliance 2018

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The Exception is the Rule - Tricky Requirements 101

Session Number: 4842
Track: Academic Advisement
Sub-Categorization: Advisement Setup and Functionality
Session Type: Presentation
Tags: 101 Session, Academic Advisement Report, student groups, Tips & Tricks, Young Professionals, YPG
Primary Presenter: Jennifer Stokes [Associate Registrar - Clarkson University]

355 D => Mon, Mar 26, 2018 (01:15 PM - 02:15 PM)

Session Length - Primary Choice: Mini Session
Knowledge level : Basic
Target Audience: Functional
Learning Objective 1: Bask in the glory of student groups
Learning Objective 2: Understand how display controls can tame wild requirements
Learning Objective 3: Learn how to wrangle derived course lists
Prerequisites : None
Advance preparation: No Advance Preparation Required
Product: PeopleSoft
Version Presenting: PS 9.0
Level of Customization: None or N/A
Level of Partner Integration: Institution Alone
Project Phase: N/A
Project Go Live: N/A
Your Training in this Area: I got my feet wet with AAR in 2014 by attending Oracle University's Academic Advisement Fundamentals, and have developed and maintained the AAR for undergraduate students at Clarkson University ever since.

Description:  The people who design degree requirements are rarely the ones who have to configure the AAR to report on them correctly; which makes life very interesting! Clarkson University (CU) has several academic requirements that have required a lot of creative thinking and a little IT support to configure - thankfully without needing to make any customizations to the system.

Display controls- CU invented a numeric identifier (“communication points”) and assigned it to courses using a character field (course attribute value). Find out how CU uses display controls to “add” communication points and report when the student finally accumulates the required 6.

Student Groups & Pre Conditions- When CU decided to implement the Academic Advisement Report (AAR) in 2014, Student Groups were a largely unused functionality. It was only during the process of configuring some of the general undergraduate requirements that student groups rose to the surface as a powerful and simple to use feature. Combined with pre-conditions, student groups are now used pervasively throughout the AAR to handle unique requirements and exceptions. CU’s IT office made the whole process even simpler, by running some SQRs each night to automatically assign (or inactivate) student groups based on a variety of criteria.

Derived Course Lists- Derived course lists have their own unique quirks, but once you understand them they can save you a lot of time (and hair pulling)! CU uses derived course lists to manage several general education requirements, and to handle tricky GPA requirements for academic minors.

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