Exhibitor Resources
Ensure Your Success at Alliance 2025!
You will find resources, information, and guidelines to encourage attendees to attend Alliance and visit you as an exhibitor. We are working hard to bring you an event that exceeds your expectations and brings you the best value. Please review the information below as we have upcoming deadlines approaching.
Key Dates
- Dec 31 – Sponsor Sessions Due & Early Bird Rates End
- Jan 14 – Pre-Attendee List Sent to Paid Sponsors
- Feb 3 – Ask Me Anything Webinar (Register Here)
- Feb 10 – Freeman Discount Deadline
- Mar 8 – Shipping Deadline
- Mar 9-12 – Alliance 2025
Booth Information
The event sponsorship comes standard with a 10' x 10' booth set with:
- 8' high black back drape (3' high black back drape for peripheral booths near tables)
- 3' high black side dividers
- One 6' x 30" table draped black
- Two Limerick® chairs by Herman Miller
- One wastebasket
Booths 300 sqft or less will receive a 7" x 44" one-line identification sign. Booths larger than 300 sqft may request a 7" x 44" one-line identification sign.
Important: Please double-check that your booth number is correct on our official site.
Freeman Exhibitor Kit PDF Order Lead Retrieval
Solution Center Hours & Schedule
Date |
Time |
Activity |
Sat, Mar 8 |
9:00 AM - 5:00 PM |
Exhibitor Move-In |
Sun, Mar 9 |
8:00 AM - 4:00 PM |
Exhibitor Move-In |
|
4:30 PM - 6:30 PM |
Solution Center Open |
Mon, Mar 10 |
7:00 AM - 4:30 PM |
Solution Center Open |
Tue, Mar 11 |
7:00 AM - 4:30 PM |
Solution Center Open |
|
3:30 PM - 9:00 PM |
Exhibitor Move-Out |
Wed, Mar 12 |
Closed |
|
Shipping and Material Handling
Warehouse shipping address:
Exhibiting Company Name / Booth Number
HEUG Alliance 2025
C/O Freeman
905 Sams Ave
New Orleans, LA 70123
USA
Mobile App
The Exhibitor Management Portal is accessible through the desktop event website. *Please note: The Portal is only accessible through the browser public site, not the apps.
If you are the Associated Registrant for the event, please follow these steps. If you need help, please contact Ashley Gonzalez.
- Enter the event while signed in as the registered account.
Ensure your name appears at the top right-hand corner when entering the event.
- Click the “Exhibitors” tab (or "Sponsors") on the navigation panel and select your organization.
Go To Portal
Presentations
PLEASE READ ALL: Sponsor Sessions were due December 31, 2024. All Exhibitor Presenters must either (1) use one of those included with your company's sponsorship or (2) purchase registration. Exhibitor Presenters must be registered for the event to present on-site. Exhibitor Presenters DO NOT receive complimentary registrations unless they've purchased an "add-on" session, which includes a full conference registration.
Companies have two different ways to present:
- Co-Present a Session with a Client: A HEUG/PSUG member client may submit a session proposal including your company as a co-presenter. No costs are associated, but your client must be the primary presenter and handle submission. If accepted, the HEUG/PSUG member receives discounted registration, and the co-presenter must register as a sponsor/exhibitor.
- Be a Sponsor at Alliance 2025: Platinum Sponsors receive two (2) full presentations, and Major Sponsors receive one (1) full presentation. Additional Sponsored Sessions may be purchased.
Submit an Exhibitor Session
Registration & Housing
All Exhibitor Presenters and Solution Center Representatives from your company must either (1) use one of those included with your company's sponsorship or (2) purchase registration.
- STEP 1: Secure Housing (must register within block to use comp code).
- STEP 2: Register Click the Corporate Ticket NOT the Attendee Ticket. On the last page, enter the promo code: CompanyName25 (e.g., Google25). Confirm with your company POC before using the code. Additional passes may use Sponsor25.
Registration Allocations:
- Premier: 10 Passes
- Platinum: 8 Passes
- Gold: 6 Passes
- Silver: 2 Passes
Make sure to purchase registrations in advance. On-site registrations incur a $250 processing fee.
Exhibitor Registration Info Housing Info