Speaker Information

Ready to Present?

step one

Book at Official Alliance Hotel

By January 6, 2017

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step two

Register for Alliance

By January 6, 2017

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step three

Work on Presentation

Download Template

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step FOUR


Submit Final Changes

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Presenter Policies

  • All primary presenters and co-presenters must be an Institutional or Subscriber member of the Higher Education User Group or Public Sector User Group or an exhibitor at the Alliance 2017 Conference.
  • All regular sessions must have 50 minutes of content prior to question and answer (Q&A) period. Mini-sessions must have 20 minutes, Deep Dive sessions must have 110 minutes, and Workshops must have 160 minutes of content prior to Q&A.  Regular Sessions, Mini-sessions, Deep Dives, and Workshops will be selected based on the session length you provide on the Submission Form and at the discretion of the Track Chair based on the content you submit.  
  • Presentations should tell a story relevant to the member's experiences with Oracle applications suite.
  • Presenters must agree to having sessions recorded and to the future use of session materials and/or recordings on the HEUG website.
  • All Oracle employee presentations must be approved by the Oracle representative to the Alliance 2017 team and must be submitted into the Oracle track.
  • Vendor Presenters - All vendors should refer to the Exhibitor Information Page/Vendor Presentations section for submission rules and instructions. Vendors may be co-presenters only if they are also an exhibitor at the Alliance 2017 Conference. No exceptions will be made. If you are not sure about the status of one of your co-presenters, please contact the support@alliance-conference.com for clarification.

  • Housing - Any presenters receiving a registration discount must stay at the official Alliance Conference Hotel and book through the official housing bureau only by January 6, 2017 (Do not go directly to the hotel to book your room). You will be asked for your hotel confirmation number when you start the registration process. Housing information will be available when registration opens.  Primary Presenters from institutions within 75 miles of the conference site or where institutional travel guidelines will not allow an overnight stay due to close proximity may request a waiver of this requirement. Contact conference support at support@alliance-conference.com to request the exemption. 

    Book Now

  • RegistrationSee the chart below - no other expenses are reimbursed by the Alliance conference. Speakers are eligible for one waiver only, not one for each session being presented. The registration waiver is non-transferable. ALL presenters must register for the conference. If you have a co-presenter coming in just to speak during the session they will have to be registered and paid in-order to speak.

    (1 hour session)
    (1/2 hour session)

    Birds of a Feather
    (1 hour session)

    Deep Dive
    (2 hour session)
    (3 hour session)
    Primary presenter 1 early bird
    1/2 early bird
     1/2 early bird
    1 early bird
    1 early bird
    Co-presenter 1 N/A N/A N/A N/A 1 early bird
    Co-presenter 2, 3, 4 N/A N/A  N/A N/A N/A
    Vendor presenter N/A N/A  N/A N/A N/A

    **Any presenters of a Community Mingle do not get a discount on their registration.

    Vendor Presentations (all vendors other than Oracle) – primary presenters of vendor sessions do not receive complimentary or discounted registrations. Please contact the company’s primary contact for the Alliance conference on how to register.

    Register Now

    Log into HEUG Online to register for the conference and the system will automatically recognize you as a speaker and apply the appropriate discount.

    If the system does not recognize you as a speaker, please contact support@alliance-conference.com for assistance. Do not pay the registration fee, you will not receive a refund.

    NOTE: If your registration is not completed prior to January 6, 2017, your session may be canceled; or if not canceled, you will be responsible for the difference between the early-bird rate and the rate in effect at the time of registration.

Track Listservs

  • A way for you to communicate easily with other attendees. The Advisory Groups can also use it to communicate about the Community Mingles and Birds of a Feather sessions. It’s a great medium for questions and for attendees to help shape the content of the conference. Directed, focused, and all without clogging up the standard listservs. To subscribe to Alliance Track listservs you must have a HEUG login.

    Subscribe Now

Presentation Details

  • All presenters are asked to prepare a visual presentation using Microsoft's PowerPoint or other medium so that session materials can be made available to the attendees via the conference Web site. Having a copy of the PowerPoint or handouts to take notes is extremely helpful for attendees. Speakers should upload the most current version of the presentation prior to the conference and upload any updates after the conference while the topic is fresh for everyone. The official Alliance 2017 PowerPoint template is now available.

    Download Template

    To upload your presentation:

    1) Go to My Presentations 
    2) Find and click on the presentation you need to upload the file(s).
    3) Click the Files icon icon on the left, and upload each of your files.
    NOTE: If you have any problems uploading files, please forward your files with the conference name, session number and title to support@alliance-conference.com so they can be added into the system on your behalf. 

Session Detail Changes

  • All meeting rooms are equipped with LCD projector (16:9), screen, lectern with wireless lapel microphone, panel table with a wired microphone and wireless Internet access. Presenters must bring their own laptop and any adaptors if applicable. Unlike in years past, HDMI-Connectors will be provided in each room for Alliance 2017, however if you need a different converter (ie. VGA, DVI, Apple, etc), please bring it with you. If additional AV is needed, please email your Track Chair so they can put in a request. These request are subject to review and approval by the program chair.
  • To review your session, go to My Presentations and select the session to review (you must have a HEUG login to access).
  • If you would like to make any changes please email your Track Chair or support@alliance-conference.com by February 3, 2017. If you are unable to access the link to your session please go here and search your session by the title to review the details.

What to Expect

  • Wireless internet service will be available in every session room. Speakers will have a separate Wi-Fi access code to use during their presentations only. Be cautious in using a live demo since some host systems can become unavailable unexpectedly and internet connectivity can be disrupted. Speakers are strongly encouraged to have screenshots with them as an alternative should any issues occur.
  • A speaker ready room will be available for 30 minute time slots. Additional information will be disclosed in later communication.
  • Unless otherwise specified, every session will have the audio portion recorded. Please use the microphones provided for the purpose of recording as this will make a dramatic difference in the value of the recording if questions are included. If your room does not have a separate microphone for audience questions, please repeat the question prior to answering.
  • In many cases, sessions show near seating capacity based on attendees’ agendas. A Fire Marshall will be onsite and may be checking rooms for any potential hazards to ensure the safety of all the attendees. Prior to starting your presentation, please ask any attendees standing to find a seat to avoid any fire code issues.

To assist attendees in searching and understanding the content of your session, we encourage submitters to review the tips below during the submission process. By following these simple tips, you should increase both the quality and clarity of your proposal and make it easier for attendees to determine if the session is appropriate for them.


  • Presentations should tell a story relevant to the member's experiences with Oracle applications suite.
  • Session Selection Guidelines - This document has guidelines for session reviewers for Alliance that were developed in an effort to streamline the process for selection of sessions and workshops, and to give track chairs and review committees some standard criteria. It is hoped they will bring a standard level of professionalism to the Alliance Conference, as well as provide guidelines and useful information to new presenters on the selection process.
  • For your session to be considered eligible for Continuing Professional Education (CPE) credits please make sure all required fields are completely filled out during submission.
  • Contact a Track Chair if you have questions about session content.

Session Description:

  • Short Session descriptions are limited to 400 characters.
  • Description is unlimited characters. 
  • Product names should be spelled out, such as E-Business Suite, Hyperion, Oracle, and PeopleSoft.
  • Module or application names should be spelled out, such as General Ledger (not GL) or Student Records (not SR).
  • Use third-person, not second-person pronouns. In the case of an institution, say 'it' or 'its', not 'we' or 'our'.
  • The first reference to a version should be spelled out, such as Release 12 (for R12) or Version 9.0 (for 9.0).
  • The first reference to an institution or company should be the full name.
  • Use the terms 'delivered' or 'customized' to describe the level of customization.
  • Include the country when listing regulations.


  • Input keywords from your session into the "Tag(s)" question during the submissions process.
  • Tags allow the session to be more easily found during searches.
  • Product names should be spelled out, such as E-Business Suite, Hyperion, Oracle, and PeopleSoft.
  • Module or application names should be spelled out, such as General Ledger (not GL) or Student Records (not SR).
  • Versions should include a leading descriptor, such as R12 (for Release 12) or V9.0 (for Version 9.0)
  • Use the terms 'delivered' or 'customized' to describe the level of customization.