Proposal Information

The Alliance conference is known as a user-driven conference with quality presentations. Speakers should use the following guidelines in developing and submitting their proposals. The speaker tips and links below will provide additional tools to deliver a high-quality session.

session submissions are closed
Session Submissions close October 7, 2016 at 5:00 PM mountain time zone.

step one

Proposal Suggestions

Learn a few submission tips from the pros

Learn More

step two

Ready to Submit?

Please read our speaker policy information

Learn More

step three

Submit Your Proposal

Share your knowledge and expertise with attendees

Submissions are CLOSED

step four

Proposal Submitted

Once you've submitted, find out what's next

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Submission Suggestions

To assist attendees in searching and understanding the content of your session, we encourage submitters to review the tips below during the submission process. By following these simple tips, you should increase both the quality and clarity of your proposal and make it easier for attendees to determine if the session is appropriate for them.


  • Presentations should tell a story relevant to the member's experiences with Oracle applications suite.
  • Session Selection Guidelines - This document has guidelines for session reviewers for Alliance that were developed in an effort to streamline the process for selection of sessions and workshops, and to give track chairs and review committees some standard criteria. It is hoped they will bring a standard level of professionalism to the Alliance Conference, as well as provide guidelines and useful information to new presenters on the selection process.
  • For your session to be considered eligible for Continuing Professional Education (CPE) credits please make sure all required fields are completely filled out during submission.
  • Contact a Track Chair if you have questions about session content.

Session Description:

  • Short Session descriptions are limited to 400 characters.
  • Description is unlimited characters. 
  • Product names should be spelled out, such as E-Business Suite, Hyperion, Oracle, and PeopleSoft.
  • Module or application names should be spelled out, such as General Ledger (not GL) or Student Records (not SR).
  • Use third-person, not second-person pronouns. In the case of an institution, say 'it' or 'its', not 'we' or 'our'.
  • The first reference to a version should be spelled out, such as Release 12 (for R12) or Version 9.0 (for 9.0).
  • The first reference to an institution or company should be the full name.
  • Use the terms 'delivered' or 'customized' to describe the level of customization.
  • Include the country when listing regulations.


  • Input keywords from your session into the "Tag(s)" question during the submissions process.
  • Tags allow the session to be more easily found during searches.
  • Product names should be spelled out, such as E-Business Suite, Hyperion, Oracle, and PeopleSoft.
  • Module or application names should be spelled out, such as General Ledger (not GL) or Student Records (not SR).
  • Versions should include a leading descriptor, such as R12 (for Release 12) or V9.0 (for Version 9.0)
  • Use the terms 'delivered' or 'customized' to describe the level of customization.

Presenter Policies

  • All primary presenters and co-presenters must be an Institutional or Subscriber member of the Higher Education User Group or Public Sector User Group or an exhibitor at the Alliance 2017 Conference.
  • All regular sessions must have 50 minutes of content prior to Q&A. Mini-sessions must have 20 minutes of content prior to Q&A, Deep Dive sessions must have 110 minutes, and Workshops must have 160 minutes of content prior to Q&A.  Regular Sessions, Mini-sessions, Deep Dives, and Workshops will be selected based on the session length you provide on the Submission Form and at the discretion of the Track Chair based on the content you submit.  
  • Presentations should tell a story relevant to the member's experiences with Oracle applications suite.
  • The PRIMARY PRESENTER of a Regular or Deep Dive Session will receive ONE complimentary registration (non-vendor) to Alliance 2017.  Co-presenters will be required to register and pay.  
  • The PRIMARY PRESENTER of a Workshop will receive ONE complimentary registration (non-vendor) to Alliance 2017. ONE Co-presenter of the Workshop may also receive complimentary registration to Alliance 2017.  
  • The PRIMARY PRESENTER for a Mini-session will receive a 50% discount on an Early Bird registration (non-vendor)
  • Speakers are eligible for one waiver only, not one for each session approved.
  • No other expenses are reimbursed by the Alliance conference.
  • The registration waiver is non-transferable.
  • As a presenter you must register for the conference by January 6, 2017, or risk having your session(s) removed from the schedule.
  • Any presenters receiving a registration discount must stay at one of the official Alliance Conference Hotels and book through the official housing bureau only. (Do not go directly to the hotel to book your room). You will be asked for your hotel confirmation number when you start the registration process. Housing information will be available when registration opens.  Primary Presenters from institutions within 75 miles of the conference site or where institutional travel guidelines will not allow an overnight stay due to close proximity may request a waiver of this requirement. Contact conference support at to request the exemption. 
  • Presenters must agree to having sessions recorded and to the future use of session materials and/or recordings on the HEUG website.
  • All Oracle employee presentations must be approved by the Oracle representative to the Alliance 2017 team and must be submitted into the Oracle track.
  • Meeting Rooms - All meeting rooms are equipped with LCD projector (16:9), screen, lectern with wireless lapel microphone, panel table with a wired microphone and wireless Internet access. Presenters must bring their own laptop and any adaptors if applicable. HDMI-Connectors will be provided in each room, however if you need a different converter (ie. VGA, DVI, Apple, etc), please bring it with you.
  • Vendor Presenters - All vendors should refer to the Exhibitor Information Page/Vendor Presentations section for submission rules and instructions. Vendors may be co-presenters only if they are also an exhibitor at the Alliance 2017 Conference. No exceptions will be made. If you are not sure about the status of one of your co-presenters, please contact the for clarification.


What Happens Next

  • A General Membership Session Vote will occur from October 10-14, 2016 to receive the membership's opinion on the submitted sessions.
  • You will receive notification of your submission results via email no later than November 18, 2016.
  • If you have not received notification of your submission result by November 18, 2016, please contact
  • Once selected, you will be required to confirm your acceptance of the invitation, confirm the name of all presenters and register to attend the conference. Registration will open on November 9.
  • Book your hotel through the official housing bureau at one of the official Alliance Conference Hotels to receive your primary presenter or workshop co-presenter discount. Housing will open November 2.
  • Further instructions on presentation requirements will be provided in the notification letter and in additional correspondence.
  • If your presentation was placed on-hold please do not register for Alliance 2017 until you have been notified the status of your presentation.