09/02/24

Session Submission Opens

Alliance is all about community-driven content, and we can’t wait to see what you bring to the table! Follow our the Alliance Conference presentation guidelines (202 KB) to craft a compelling proposal. With various session lengths and formats available, you’ll find the perfect fit for your topic.

09/27/24

Session Submission Closes

Make sure to submit your session by September 27 to secure your chance to be a speaker at Alliance 2025!

09/28/24-10/25/24

Task Force Selections

During this period, our Alliance Program Task Force will carefully review all sessions to curate the final agenda for the Alliance Conference.

10/29/24

Submission Results Notification

Check your inbox! We’ll notify you about your session's status no later than October 29, 2024.

11/1/24

Presentation Acceptance Due

Confirm your spot at Alliance 2025 by accepting your invitation to present. We’re excited to have you with us in New Orleans!

11/6/24

Registration & Housing Opens

Secure your hotel at one of the official Alliance Conference Hotels to receive your presenter discount and then register to attend the conference.

11/22/24

Agenda Release with Session Times

Find out when you’ll be presenting so you can start planning for a flawless delivery.

Build Your Presentation

Thoroughly research your topic, organize your content logically, and prepare examples or use cases. Use visual aids like slides, images, and videos to enhance your points and keep the audience engaged. Practice your delivery multiple times to build confidence and ensure smooth transitions between sections. Finally, be prepared to answer questions and engage in discussions, showing your enthusiasm and knowledge about the topic. Good luck!

01/09/25

Session Detail Updates Deadline

If you have finalized and submitted your session, please reach out to our support team at support@alliance-conference.comand we can reopen the form for you. If you are an Exhibitor presenting, please contact Tom Chambers at exhibitors@heug.org.

01/15/25

Presenter Training

Register for the Alliance 2025 Presenter Training

Join us for essential training that covers everything from session logistics to pro tips. Whether you're new or experienced, this training is designed to ensure your success!

01/17/25

Presenter Registration Deadline

Lock in your registration to secure your presenter discount. Remember, this discount is non-transferable and applies to only one session, even if you’re presenting multiple times. NOTE: Members presenting on a sponsored vendor session are not eligible for a discounted registration.

Review Presenter Discounts

01/24/25

CPE Presentations Due

If your session is eligible for Continuing Professional Education credits, upload your materials by January 24, 2025 for content review.

02/14/25

Upload Session Files

If you missed the Virtual Presenter Training, be sure to check out the recording to catch up on all the logistics. We covered the timeline, session logistics, and answer all your burning questions to prepare you for your session. Details on uploading your session files to come. 

02/19/25

Presenter Ready Room Sign-Up

Reserve a slot in the ready room to test out AV equipment and ensure everything runs smoothly.

03/09/25-03/12/25

Alliance Conference - What to Expect

• AUDIO VISUAL: All meeting rooms are equipped with LCD projector (16:9), screen, lectern with wired podium microphone, panel table with a wired microphone and wireless Internet access. Presenters must bring their own laptop and any adaptors if applicable. Unlike in years past, HDMI-Connectors will be provided in each room, however, if you need a different converter (ie. VGA, DVI, Apple, etc), please bring it with you. If you need additional converters on-site, please check in with the AV team at the Presenter Ready Room the day before your session. If additional AV is needed, please email support@alliance-conference.com so they can put in a request with the conference team. These requests are subject to review and approval by the program chair.
• INTERNET: Wireless internet service will be available in every session room. Presenters will have a separate Wi-Fi access code to use during their presentations only. Be cautious in using a live demo since some host systems can become unavailable unexpectedly and internet connectivity can be disrupted. Presenters are strongly encouraged to have screenshots with them as an alternative should any issues occur.
• RECORDING: Unless otherwise specified, every session will have the audio portion recorded. Please use the microphones provided for the purpose of recording as this will make a dramatic difference in the value of the recording if questions are included. If your room does not have a separate microphone for audience questions, please repeat the question prior to answering.
• FIRE CODES: Prior to starting your presentation, please ask any attendees standing to find a seat to avoid any fire code issues. Some venues require that a Fire Marshall be onsite to look for any potential hazards to ensure the safety of all the attendees.